Found 47 Results
MN
Payment Approval Process
Payment Approval Process
NH
2013- Department-wide – A/V equipment reservations
2013- Department-wide – A/V equipment reservations
NH
2014- Department-Wide – Cell phone procurement to meet user and DoIT …
2014- Department-Wide – Cell phone procurement to meet user and DoIT requirements
NH
Department-Wide: Cell Phone Procurement
Department-Wide: CELL PHONE PROCUREMENT: DESIGNING A COMPREHENSIVE PROCESS
OR
Surplus process
Surplus process
RI
UST Fund
Refine reimbursement process for underground storage tank claim submittals.
RI
Warehouse
Assess and refine agency warehouse distribution processes.
RI
Warehouse Process Improvement
Revisit warehouse operations, build upon prior successes
UT
10. Increase the Purchase Order process effectiveless by dropping …
10. Increase the Purchase Order process effectiveless by dropping processing and completion time.
UT
11. Department-wide Expand and/or implement online payments to decrease …
11. Department-wide Expand and/or implement online payments to decrease accounting errors.
VA
Administration has reviewed Environmental Impact Review process, …
Administration has reviewed Environmental Impact Review process, payroll and procurement process.
VT
Construction Procurement
The Facilities Engineering Division, through the State Revolving Fund, provides support and funding for drinking water and pollution construction projects. They are involved in putting contracts out to bid, award, execution of the contract, change orders, and site visits through the end of the warranty period. Very little written documentation of the construction procurement process existed. With a small staff, there were significant questions related to which tasks were critical and which were discretionary given a significant amount of overtime hours being logged.
VT
Financial Monitoring and Compliance
Both the Administration and Innovation Division’s Financial Operations group and the Facilities Engineering Division’s Financial Management section have responsibilities for the monitoring, compliance and auditing of State and Federally funded grants, contracts, and loans. There are numerous requirements associated with these funding sources and unfortunately there is uncertainty in regards to where they do and don’t apply, where they are being applied multiple times, where they are not being applied and should be, and where they are not required and are being applied. As a result of this uncertainty, the Department has been subject to a number of audit findings over the course of the past few years which has had financial consequences for the Department. Given that the Financial Operations group has been expanding their role in monitoring of state and federal grants for the Department, and recent retirements have occurred in the Facilities Engineering Division, this appeared to be a good opportunity to examine overlap in the two programs.
VT
March 2015: Construction Procurement
March 2015: Construction Procurement
VT
May 2014: Grants and Contracts
The Administration and Innovation Division provides oversight over granting and contracting activities for the Department. Roughly 225 grants and contracts are approved on an annual basis. In the existing system, various duties associated with those grants and contracts were performed by over 60 different staff spread across the Department with one person responsible for execution and payment. The process was mostly paper and involved many levels of approval. In extreme cases, agreements could take over a year to be executed.
VT
October 2014: Receipts Processing
In 2014, the Department received over $11 million in receipts including payments for numerous fees and registrations, loan repayments, enforcement fines and penalties, laboratory sampling billings, and court ordered settlements. In most cases, divisions and their respective programs received those receipts (mainly in the form of checks) directly from the U.S. mail to their specific division/program for initial processing and handling. With a lack of standard operating procedures, this led to some inconsistency between programs and caused delays in processing time.
VT
Receipts Processing
Receipts Processing
WA
Certified Mail Project Decreased cost of Certified Mail from an average …
Certified Mail Project
Decreased cost of Certified Mail from an average $8.66 per letter (postage, supplies, labor) to average $5.82 per letter at Ecology’s Southwest Regional Office (SWRO). Total savings for our Headquarters Office and SWRO for 592 letters = $1,681.28.
Decreased time to process Certified Mail from 6:30 minutes per letter to 1:30 minutes (the cost savings associated with this is accounted for in the “cost” savings listed above.)
WI
AWaRe Division PC Purchasing & Delivery Process
AWaRe Division PC Purchasing & Delivery Process
WI
Local and Long Distance Phone Service Fulfillment Process for the Regions
Local and Long Distance Phone Service Fulfillment Process for the Regions